Privacy Policy

Data Controller

The data controller for this publication is Orfeld Field Notes, based at:

All data protection enquiries should be directed to the above address or email. We aim to respond to all requests within 14 calendar days.

What Data We Collect

We collect personal data in the following circumstances:

• — Contact form submissions: When you send us a message via the contact form on contact.php, we collect your name, email address, and the content of your message. This data is used solely to respond to your enquiry.
• — Reader correspondence: If you submit field notes or written accounts for editorial consideration, we collect the content of your submission along with any identifying information you choose to include. Identifying details are anonymised before any publication.
• — Analytics data: We collect anonymised data on how visitors interact with this website, including pages viewed, time spent on pages, and general geographic region. This data does not identify individual users.
• — Technical data: Server logs may record IP addresses, browser type, referring URL, and access timestamps. This information is retained for a maximum of 30 days and is used only for security and technical administration purposes.

Legal Basis for Processing

We process personal data only where we have a lawful basis to do so under UK GDPR. The legal bases we rely on are:

• — Legitimate interests (Article 6(1)(f)): For the processing of contact form data to respond to enquiries, and for the use of anonymised analytics data to improve the publication.
• — Consent (Article 6(1)(a)): For the setting of non-essential cookies. Consent is obtained via the cookie banner presented on your first visit to the site and can be withdrawn at any time via the Cookie Settings link in the footer.
• — Contractual necessity (Article 6(1)(b)): Where you submit correspondence for editorial consideration, the processing of that submission is necessary to evaluate and respond to your request.

How We Use Your Data

Personal data collected through this website is used exclusively for the following purposes:

• — Responding to direct enquiries submitted via the contact form
• — Evaluating and, if appropriate, incorporating reader correspondence into editorial content
• — Improving the structure and readability of the publication through anonymised usage analytics
• — Maintaining the security and technical stability of the website

We do not use personal data for any form of automated decision-making or profiling. We do not sell, rent, or transfer personal data to third parties for commercial purposes.

Data Retention

We retain personal data only for as long as is necessary for the purpose for which it was collected:

• — Contact form enquiries: retained for up to 12 months from the date of receipt, then securely deleted
• — Editorial correspondence: retained in the archive for the duration of the publication's functioning, in anonymised form only
• — Server logs: retained for a maximum of 30 days
• — Analytics data: retained in anonymised, aggregated form indefinitely for publication planning purposes

Your Rights

Under UK GDPR, you have the following rights in relation to your personal data:

• — Right of access: You may request a copy of the personal data we hold about you.
• — Right to rectification: You may request correction of inaccurate or incomplete data.
• — Right to erasure: You may request deletion of your personal data, subject to our legal obligations to retain certain records.
• — Right to restriction: You may request that we restrict the processing of your data in certain circumstances.
• — Right to object: You may object to processing based on legitimate interests.
• — Right to withdraw consent: Where processing is based on consent (e.g., non-essential cookies), you may withdraw that consent at any time without affecting prior processing.

To exercise any of these rights, please contact us at [email protected]. If you are not satisfied with our response, you have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.

Third-Party Services

This website uses the following third-party services, which may process data as described:

• — Google Fonts / Fontshare: Typography resources are loaded from third-party CDNs. Your IP address may be logged by these services as part of standard CDN request handling. We use these services under their respective terms of service.
• — Google Maps: The contact page embeds a Google Maps iframe. Google's privacy policy governs data collected through this embed. We use the basic embed without an API key.
• — CDN providers: JavaScript and CSS libraries are loaded from jsDelivr, Cloudflare CDN, and unpkg. Standard CDN access logs may record IP addresses. We do not control these logs.

Cookies

This website uses cookies to support its basic functionality and to collect anonymised analytics data. A full description of the cookies used, their purpose, and how to manage your preferences is provided in our Cookie Policy.

Cookie preferences can be adjusted at any time using the Cookie Settings link in the footer of every page.

Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or in applicable law. Material changes will be noted at the top of this page with a revised “last updated” date. Continued use of the website following any update constitutes acceptance of the revised policy.

For questions about this policy or about our data handling practices, please contact us at [email protected].